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We Lost The Filing Cabinets!

Adopting Microsoft 365 as a remote working business

In 2010 we ditched the mainframe server and moved to the cloud.

We had a plan which went something like this:

  1. Review what we were holding on our fixed server in our office in London
  2. Delete a lot of it as it was no longer used or needed!
  3. Learn about Microsoft 365 through expert partners, online courses, events, self-training (which was what every other early adopter was doing at the time)
  4. Design and implement our new SharePoint intranet
  5. Migrate the data to the SharePoint intranet
  6. Move our email accounts into the cloud
  7. Train the staff on how to work remotely in the new cloud environment (it doesn’t take long)

 

Seven simple steps to moving from a fixed server to the cloud.

We work on projects that sometimes require the retention of significant amounts of documentation and data to enable us to do our work. Over the years we have got much better at retaining what we need electronically, although this has been transformed by the fact that many businesses are also now embracing new technology. This means that access to that data and documentation is easier than it ever has been before.

We were early adopters of Microsoft 365 and use apps to help reduce our manual processes, and therefore cost. Savings we have been able to pass on to our clients. There are other cloud facilitators and we are sure there will be even more change coming in technology. But for now, we are happy to experience the current functionality that Microsoft 365 is providing us.

We have just implemented Microsoft Teams as our collaboration and communication tool (linking it to our VOIP system). This will be replacing our intranet sharepoint as our document and data collaboration tool and we will continue to innovate as a business to capitalise on the emerging technology.

Of course we also now have Visibility™ which supports our credit control activity with real time ‘visibility’ of our work for all of our virtual credit control clients.

So that is why we have lost the filing cabinets from within the business. We are now paperless.

We would be delighted to share our experience of remote working so, if you need any help or advice, please don’t hesitate to ask.

Jenny Oldfield

CEO

Veritas Commercial Services

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